Subseries - Sound records of conferences and meetings

Identity area

Reference code

Title

Sound records of conferences and meetings

Date(s)

  • 1950- (Creation)

Level of description

Subseries

Extent and medium

Context area

Repository

Archival history

From 1950 until 1968 conferences, meetings, speeches of the Director General and other important persons were recorded by the Bureau of Public Information. In 1968 the Sound Archives were founded and took over the responsibility for the recording.
Thus, sound records before 1968 are mostly kept by the Audiovisual Section of the Bureau of Public Information, meanwhile the recordings or the General Conference and the Executive Board are preserved by the Sound Archives.
Recordings of minor conferences are done on command but are given to the organizers of the meeting and should be kept by them.
Since 2005 all recordings are digital and stored on a server.

Immediate source of acquisition or transfer

Content and structure area

Scope and content

These sound records contain mostly floor recordings of conferences and other events, speeches of the Director General and other important persons and systematic recordings of all meetings of the General Conference and the Executive Board.

Appraisal, destruction and scheduling

Accruals

Continuous accruals

System of arrangement

Chronologically for Executive Board and General Conference

By subject and speaker for older conferences

Conditions of access and use area

Conditions governing access

The sound material is not easily accessible for outside researchers. Records kept by the Bureau of Public Information can be accessed with the assistance and authorization of the Audio Section.

The recordings of the General Conference and Executive Board meetings are - as a general rule - accessible only to member states respectively member of the Executive Board and the Secretariat. Authorizations for external researchers might be gained by the Chief Archivist in particular cases.

A growing number of sound records of particular interest will be made available on the UNESCO Archives Multimedia website.

Conditions governing reproduction

Reproduction upon request within the access restrictions mentioned above.

Language of material

Script of material

Language and script notes

Physical characteristics and technical requirements

Sound records on tapes, partly digitized.
Recent recordings are entirely digital.

Finding aids

For General Conference and Executive Board, lists of speakers on tape recordings are available for all sessions since 1968.

For events, conferences and meetings before that date, interviews and recordings of the programme sectors a card index is available in the Audiovisual Section of the Bureau of Public Information.

Allied materials area

Existence and location of originals

Existence and location of copies

Security copies of recordings for certain sessions of the General Conference and Executive Board are preserved in the UNESCO Archives.

Related units of description

Related descriptions

Notes area

Alternative identifier(s)

Access points

Subject access points

Place access points

Name access points

Genre access points

Description control area

Description identifier

Institution identifier

Rules and/or conventions used

Status

Level of detail

Dates of creation revision deletion

Language(s)

Script(s)

Sources

Accession area

Related subjects

Related people and organizations

Related genres

Related places