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Use of online collaboration tools

While these tools are great, their use pose the security and privacy concerns:

General recommendations for remote meeting application:

1.       Before joining a meeting, make sure the meeting invitation was sent by a trusted party (you recognize the invitation sender, and would expect to participate in the subject of the meeting)

2.       Make sure the meeting requires a password to join (if it does not, it is open to the public)

3.       Disable camera and mute the microphone when they are not required. Enable only when needed. (You may be asked to turn on your camera and introduce yourself by the meeting host to verify your identity.)

4.       Do not accept any links or downloads you are not expecting, especially from meeting participants that you do not know. Such links and downloads may be malicious or harmful to your computer.

5.       Be aware that a remote conference can be easily recorded by any participant. It is impossible to prevent, or even detect it.

6.       Choose a neutral video background, such as a white wall, or use a virtual background.

7.       At the end of the meeting, leave promptly, ensuring that your microphone and video are turned off before you leave. 

8.       Close the browser after leaving the meeting.  If your camera has a privacy filter / slider, ensure that this is enabled to protect against unauthorized use of the camera.  If you do not have a fitted filter, consider using self-adhesive note paper.