VACANCY NOTICE NUMBER: VN162023-18458-SC-SGS-ADM
Parent Sector: Field Office
Duty Station: Bangkok
Job Family: Administration
Type of contract: Non Staff
Level: SB1 SC-3
Duration of contract: 1 year Initial three (3) months probationary period; renewal subject to satisfactory performance and availability of funds
Recruitment open to: Internal and external candidates
Application Deadline (Midnight Paris Time): 23 MAR 2023
Only candidates who have the right to live and work in Thailand may apply for this position.
Overview of the functions of the post:
Under the overall delegated authority of the Director of United Nations Educational, Scientific and Cultural Organization (UNESCO) Asia-Pacific Regional Bureau for Education, and direct supervision of the Senior Finance and Administrative Officer, Administration and Finance Unit, the incumbent shall perform the following functions:
1. Monitor the 24-hour security service to UNESCO premises in accordance with UN Security standards.
2. Perform and supervise security guards in performing the following assignments:
i. Controls entry and ensures the security of the organizational premises and staff. This will include providing 24-hour security services at UNESCO premise in accordance with the UN Security standards as follows:
a. Check and register license plate numbers and time for all the vehicles which enter the main gate;
b. Check all the departing vehicles to ensure the safety of UNESCO property;
c. Check and register ID/passport numbers and time of visitors who enter the main building;
d. Welcome and direct UNESCO’s guests to the desired destination in the premise.
ii. Undertakes routine patrols of assigned areas, maintaining continual surveillance against fire, short-circuit of power, water leakage and any other occurrence which might damage premises or staff and keep up to date records of patrols;
iii. Opens and closes buildings; Checks that all office machines, air conditioners, lights etc. are turned off after working hours;
iv. Investigates and reports on all incidents on organization premises that involve a breach of security procedures, injuries or theft and report back to supervisor;
v. In case of incidents or emergencies on the organization’s premises, instruct staff and visitors of security procedures including fire control procedures, including evacuation where necessary and ensure the physical security of premises and staff:
vi. Issues building passes where appropriate;
vii. Responds to enquiries and provides appropriate information or suggests alternative sources of information;
viii. Maintains security personnel lists;
ix. May be required to deliver and collect mail, documents and other items.
x. Carry out other related tasks which may be assigned by the supervisors.
3. Report, inform and liaise with the local authorities for assistance in case of emergencies, fire, power black-out, water supply leakage, VIP visiting and other emergency cases. Compile and submit the Security Guard Force weekly (when required) and monthly reports of the supervisor’s detailing activities and statistics in his/her area of responsibility.
4. Assist and provide proper recommendation/solution to security guards when they are encountering difficulty in their routine work.
5. Report and provide security-related recommendation to the supervisor for better and proper security measures. Ensure that building safety plan is maintained and regular building evacuation exercises conducted.
6. Arrange the timetable for rotation of security guards to ensure that duties are equally distributed and also to arrange substitution in case of leave, sickness, and unforeseen absence. Report for duty as and when necessary (on call).
7. Provide and organise training sessions and workshops for the security guards.
8. Participate in security-related meetings and training, which will be organized by UNESCO, UNDSS, Thai authorities or private sector from time to time.
9. Support and assist in knowledge building and knowledge sharing including developing and implementing Standard Operating Procedures for security guards and other security procedures to maintain an effective work environment by clearly outlining the policies and uniform procedures that should be adopted and applied to the daily work.
10. May drives the Director/Head of Office, UNESCO/UN officials and staff, including senior and high-ranking officials and visitors. Ensures provision of reliable and safe driving services. Meets senior staff, officials and visitors at the airport, including assisting, when required, with basic visa and customs formalities.
11. Operate the security equipment and the security system. Ensure all the office security equipment is in a good condition and ready for use at all times, monitor and coordinate with the contractors, and assist in the procurement of equipment and supplies, including all works and services related to the security section when requested.
12. Liaise with companies to obtain additional information/ clarifications. Create requisitions for purchase orders, contracts or letters of agreement from standard templates for low value items. Use standard word processing packages to produce a variety of routine correspondence, reports, tables, charts, graphs, etc., in accordance with UNESCO standards.
13. Perform any security-related tasks and other additional activities that may be required/assigned by the Supervisor to ensure the success of the work team.
For more details and how to apply, please visit this link.
Working with UNESCO as staff member, intern or volunteer, means working towards a better world and building peace through knowledge exchange, social progress, and mutual understanding among people. UNESCO Bangkok is the United Nations Educational, Scientific and Cultural Organization’s regional bureau for Education whose work in the field of education, natural science, social and human science, culture and communication has a bearing on the lives of almost two-thirds of the world’s population in 47 member countries across the Asia-Pacific region.